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JOB VACANCY-CONSULTANCY(DESIGN AND CONSTRUCTION SUPERVISION OF PUBLIC TOILET BLOCKS AND SCHOOL TOILET FACILITIES FOR SMALL TOWNS.) 5 views

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Background for the consultancy
Sustainability remains a challenge for sanitation service delivery in small towns in Ghana resulting in non-functionality and poor service delivery of many of the public and school toilet blocks as a result of poor operation and management practices and facility design challenges.
A feasibility study which was undertaken for a project to catalyse systemic change through the provision of sustainable water services in small towns of Ashanti region-Ghana revealed that the target beneficiary community for the project are in dire need of improvements in sanitation both at the community and school environments. The communities have inadequate public, school and household toilet facilities; a situation which leads to the practice of open defecation in and around the communities. The few existing community and school toilets are in a poor state exposing users to faecal matter, emitting foul odours and are insecure, especially for women and school children as the available toilets lack privacy and security.
The target areas for the proposed intervention are the cocoa-growing communities of Offinso Koforidua and Okaikrom for the construction of public toilet blocks with an estimated total population of 6,979 and basic schools in New Koforidua and Petransa for the construction of school toilet facilities with an estimated total population of 1,538
WSUP, with funding from One Foundation, and in collaboration with respective Metropolitan Municipal District Assemblies (MMDAs) is implementing a project, entitled “Improved WASH for COVID-19 Resilience in Small Towns of Ashanti Region, Ghana”. The project’s objective is to promote sustainable access to safe and improved sanitation and hygiene promotion in 4 small towns of Ashanti region. This will be done through the construction of 2 no. WC public toilet blocks with mechanized water supply system run under financially sustainable management models in two (2) beneficiary communities (Offinso Koforidua and Okaikrom) and construction of 2no.WC school toilet facilities with mechanized water supply system and operates under effective and sustainable facility management plan in two (2) beneficiary community basic schools (Presby basic school in New Koforidua and SDA basic school in Petransa).  We intend to systemically evolve the effectiveness of the management models and facility management plans used to deliver hygiene and sanitation services under the project, and to disseminate the learning gained.
WSUP has undertaken similar projects in the past and there are designs and reports available from these previous works to
There is therefore the need for review of the engineering designs for public toilet blocks and the design of school toilet facilities, support tender process for selection of contractor(s) and supervision of works to ensure the construction and operations of the WC public toilet blocks in the communities and schools
The services of a consultant are required to deliver the project objectives.
Objectives
The overall objective of the project is to build community resilience, in response to COVID-19 pandemic, through improved sanitation and good hygiene practices in targeted small towns of Ashanti Region. We will do this through the construction of user-friendly, safe public toilet blocks and school WASH facilities. This will be  accompanied by co-creation of appropriate operations and management models to sustainably run the public and school toilet facilities. The project further aims to reinforce COVID-19 preventive messaging, including the importance of
hand washing and social and physical distancing.
The specific objectives of the assignment are:
  1. Conduct technical feasibility studies, which include technical viability and sustainability, environmental impact and financial feasibility assessment of each proposed facility in each school and community. The studies should take into account the technical and managerial capabilities of the proposed operators and managers particularly in terms of operation and maintenance.
  2. Carry out demand analysis and estimate the future (10 and 25 years) sanitation needs of the proposed beneficiary schools and communities.
  3. Carry out hydrological investigations, including use of existing data as well as field work, to ensure that the selected sanitation sites for construction should provide all year round adequate water yield to the toilet blocks. Rainwater harvesting calculations must also be part of the feasibility study.
  4. Develop a standard design for school facilities that can be used for the two target schools with simple alternations for each site that is environmentally friendly. And also considers the use of rainwater harvesting. Incorporate design principles of low cost operations and maintenance and ease of operations using automation and on line monitoring where possible.
  5. Review similar existing designs for public toilet blocks and prepare detailed engineering designs, drawings and bidding documents for the proposed facilities to include rain harvesting facilities to supplement supplies.
  6. Identify appropriate sites in collaboration with all stakeholders and support the project in the acquisition of environmental building permits and other necessary statutory permits required for the project implementation.
  7. Provide technical services in the procurement of civil works contractors to carry out the construction phase of the project and undertake effective supervision of contractors.
  8. Collaborate with all stakeholders, including MMDAs, GES and CWSA as well as other relevant utility agencies to ensure compliance with prevailing standards, guidelines and regulations.
  9. Promote community interest and participation in the programme through provision of appropriate information to the communities.
  10. Based on CWSA and GES guidelines facilitate the selection and approval of community and school management team members in all the 4 beneficiary communities.
  11. Develop a comprehensive public toilet operations and maintenance training manual and school toilet facility management plan to serve as a guide for the training of all community and school management team members in all 4 communities.
Scope of work and overall approach
The consultancy service will cover the detailed engineering designs with bill of quantities for two (2) proposed 20 seater WC public toilet blocks located in two (2) communities and two (2) proposed WASH facilities (toilet and water and hand washing systems) in two (2) schools in Ashanti Region of Ghana as listed above in table 1.1.
The consultant is also expected to develop comprehensive bid documents based on the approved designs, facilitate the procurement process leading to the selection of contractors and provide the supervision of works to deliver the sanitation facilities to project beneficiary communities and schools.
The designs shall be done in accordance with CWSA, MMDAs and GES guidelines with the following additions and modifications.
  • Provide adequate storage for continuous supply of water
  • Cubicle distribution ratio, male : female should be 2 : 3
  • The facility should be disability user friendly
  • 80% of the cubicles should be squatting.
  • Integrated and daily use of rain harvesting facilities at the storage points should also be considered.
General Consideration for School Toilets
Facilities provided must have appropriate dimensions and features for young children and address gender needs especially of adolescent girls. Facilities must encourage hygienic behaviour in children as agents of change for their families and their communities. Facilities provided are adequate and meet the needs of all pupils irrespective of age, gender or physical disability and are appropriately located to ensure security, provide privacy and be environmentally friendly.
Other Things to be considered in the design of school toilets:
  • A maximum of 50 pupils will use one drop hole/toilet cubicle.
  • Separate blocks will be provided for boys and girls toilets.
  • Provision of urinals for each for boys and girls.
  • Water for hand washing will be available within each toilet facility.
  • Changing room for adolescent girls will be provided in each toilet block for       girls. Changing rooms will have (running) water, mirrors and hooks in the walls for hanging apparel and a disposal chamber to dispose of used sanitary items
  • Toilets for children will be appropriately sized to ensure the children are comfortable and feel safe in the use of the toilet. Foot rests for squatting units will be appropriately sized and positioned for age and sex.
  • Toilet cubicle doors will have bolts and be boltable from inside.
  • Toilets should be located at reasonable distances to the school buildings for ease of access by children, especially the younger ones while still meeting the privacy demands and protecting children against violence.
  • Toilets will be hygienic to use and easy to clean and will have a cleaning and        maintenance schedule in place.
  • Provision of separate standpipe with tap away from the schools to provide access to water. Borehole siting should ensure adequate distance from the toilet sub structure to avoid contamination.
The scope of work for the consultancy service is detailed in the tasks below;
Task 1: Preliminary Report  
The consultant will present an inception report to the client within 30 calendar days of the contract signing. The report shall detail the understanding of the assignment, proposed methodology (data collection, analysis process and tools and engagement of stakeholders), team composition with clear roles and responsibilities and the plan of action for accomplishing the task. The inception report should also provide summarized preliminary findings based on the following tasks:
  • A review of key project documents
  • A review of previous WSUP documents relevant to this work, including O&M manuals and training materials developed for other sites
  • A review of previous documented evaluations of WSUP sanitation projects
  • A reconnaissance survey of the proposed communities to provide the data required to assess the communities against the objectives given above.
  • All necessary studies or investigations, including geotechnical and hydrological investigations, spatial planning, architectural, structural and services design; borehole siting, public and school toilet block design and land surveying,
  • Review report on the existing public and school toilet designs.
  • Review good practice on providing menstrual hygiene management, and make recommendations to be incorporated into design
  • Review good practice on providing sanitation access for people with reduced mobility or other physical disability, and make recommendations to be incorporated into design
  • Provide technical feasibility report for each town and school including data on:
    • Appropriateness of the proposed sanitation site for construction
    • Feasibility report with standard design options
    • Feedback from the stakeholders on design proposals
To undertake this activity, the consultant shall obtain all relevant documents from WSUP, CWSA, GES and the District Assemblies. The consultant shall also conduct field visits to all the 4 proposed communities. The consultant shall produce an inception report to WSUP and key project stakeholders for review, 30 calendar days after commencement of the assignment.
Task 2: Preparation of designs and O&M Manual  
The consultant shall carry out the following activities under task 2.
  • Prepare detailed engineering designs to be reviewed and approved by WSUP and all project stakeholders for the construction of 20 chamber WC public toilet blocks and school WASH facilities in four (4) communities.
  • Preparation of drawings of layouts, designs of public and school toilet blocks and ancillary works which will include septic tank and soak away, office and store room for vendors, rails and entry space for vulnerable and disability and rain harvesting facilities.
  • Production of detailed bill of quantities and specifications for each design (hard and soft copies). The soft copies of the Bill of Quantities shall be in MS Excel.
  • Organize a series of community and district stakeholder review of the respective designs, drawings and layouts for comments and inputs.
  • Prepare a financial model that details revenue projection and O&M costs over a 5-year period to establish if revenues generated will be adequate for O&M of the facility.
  • Prepare O&M manual and facility management plan for the operations and maintenance of the facilities.
Task 3: Prepare and Lead Tendering Process 
The Consultant shall carry out the following activities under task 3
  • Prepare all tender documents.
  • Group the bid documents in lots of at least two (2) based on the type of approved designs for public toilets and school WASH facilities.
  • Facilitate the procurement of contractors in collaboration with key project stakeholders.
  • An evaluation report of tenders received will be submitted to WSUP for review and approval.
Task 4: Construction Supervision  
This task involves the following activities:
  • The award of contracts for the construction of the works for each school and community:
  • Handing over of the site to the contractors
  • Preparation and submission of construction inception report
  • Supervising the contractors throughout the construction process to ensure that all requirements and specifications are complied with.
  • Organize and preside over site meetings, provide site meeting minutes to WSUP
  • Provide WSUP and stakeholders with a monthly report on the detailed progress of work specifying any current issues and risks to completion on time and within budget
  • Assess construction work, agree corrections where necessary and certify contractors’ payment requests on work done
  • Issue any variation orders to the contractor within the requirements and specifications of the contract.
  • Manage and supervise all contractors to deliver the public and school toilet facilities according to the approved designs, layouts and specifications.
  • Conduct post construction technical inspection and test running of facilities.
  • Ensure that fully completed and functional public and school toilet facilities are handed over to the project stakeholders and the beneficiary communities.
  • Prepare and submit a final report
Task 5: Conduct O & M Training
  • Facilitate the selection of community and school management committees (CMCs) according to CWSA and SHEP guidelines
  • Develop standard operating procedures (SOPs) with operators of community toilets
  • Develop a comprehensive school WASH facility management plan.
  • Review existing training manual and facility management plans and produce a comprehensive training manual for school and community toilet facilities
  • Conduct O & M training for school authorities and selected school children.
  • Facilitate user education of the school facilities for the school pupils and teachers.
  • Produce final training report, training manual, facility management plan and financial model that details revenue projections for the community toilet facilities over a period of 5 years.
Summary of Outputs
Design and delivery of 20 cubicle WC public toilet block and school WASH facilities, drawings, layouts, septic tank, storage, rain harvesting facilities. A detailed engineering designs, cost estimates, bill of quantities for tender and specifications are produced for the sanitation facilities to be constructed. All documents should be in Word format, all tables of quantities and costs should also be in Excel format and PDF versions of designs and layouts. Dwg versions of designs should also be submitted.
The total number of input days required for this task is 160 working days
Table 2: Schedule of deliverables
1. Feasibility report with hydrological studies, ware resource report and demand model with appropriate standard designs.  Feedback from stakeholders on proposals

Skills Required

The preferred team composition should include:
a) Water Civil Engineer/Project Manager (Team-Leader)
The water supply and sanitation Engineer will be the Team leader for the assignment. The water supply and sanitation engineer must have extensive experience in the design of sanitation facilities in small towns in accordance with the latest CWSA and GES design guidelines and standards. The Team leader must possess a minimum academic qualification of MSc. In Engineering, civil or Mechanical or hydrogeology and a minimum working experience of at least 10 years in Engineering practice with extensive experience in donor funded projects in water and sanitation delivery in small towns and be an active member of the relevant professional institution. A minimum of five (5) years post qualification experience should be in project management and engineering design of WASH facilities in small towns. He must also demonstrate adequate knowledge of sanitation services infrastructure delivery. He is expected to lead and conduct all relevant studies necessary for design and implementation of WASH service delivery decisions, selection of alternative water supply for toilet block facilities. He will also design and provide production drawings for all relevant structural components of proposed facilities under this assignment.
The team leader should have an experience in contract management and supervision. Fluency in English language and Twi (spoken and written) is necessary.
(b) Clerk of works: A professional construction supervision expert with a minimum of HND civil Engineering or its equivalent in building technology with at least 5 years general experience in building construction supervision with strong emphasis in sanitation infrastructure. He must be an active member of a relevant professional institution with the requisite project management capabilities.
(c) Quantity Surveyor
A professional quantity surveyor with a minimum of BSc. or its equivalent in building technology, specializing in quantity surveying with at least 10 years general experience with strong emphasis in the water supply and sanitation sector. He must be an active member of the relevant professional institution. His experience must include both pre-contract and post-contract services, preferably in the delivery of small town water supply and sanitation services infrastructure.
(d) Geodetic Engineer/Land Surveyor
 A professional Geodetic Engineer/Land surveyor and a member of relevant institution with a degree in survey or its equivalent and relevant training and at least 10 years post qualification relevant experience in land survey works particularly related to small towns water and sanitation schemes in Ghana. He will be responsible for conducting technical surveys necessary for designing the community and school toilet blocks with water supply components.
(e) Environmental Engineer
She/he is expected to be a member of the relevant professional institution with a minimum of first degree and five years post-qualification experience. His experience must strongly emphasise involvement in environmental assessment of water supply and sanitation.  He is expected to conduct environmental impact assessment, advice on palliating measures and other statutory environmental requirements.
(f) Community Development Expert
A professional community development practitioner with a minimum of BSc. in social sciences or its equivalent and at least five (5) years post qualification experience preferably engaging and mobilizing communities and schools in water and sanitation service delivery in small towns in Ghana.
In all instances, the consultant is expected to engage experienced staff, including supporting and short-term professional staff, as and when necessary to execute the assignment to the best quality standard possible.

How To Apply

Reporting and liaison
The consultant will report with details about the activity to the Project Manager and WSUP Country Programme Manager.

Contract terms
A standard WSUP consultancy contract format will be used, subject to the Consultant’s agreement with the terms. Insurance – the Consultant shall use reasonable endeavours to maintain in force public liability and professional indemnity insurance cover which is adequate to protect the client against claims arising from the Services. The cover arranged by the consultant shall indemnify the Client against claims by third parties. Cover level be – Public Liability 11.2 million GHS and 5.6 million GHS professional indemnity insurance. If this will not be possible please note this and the reasons why on the bid.

Payments

Expenses will be paid only upon submission of full receipts and must be in accordance with WSUP’s Expenses Policy (attached). Payment will be by bank transfer upon receipt of an invoice.

Bidding procedure
WSUP invites interested consultants to submit their detailed proposals covering the points outlined in the ToR and accompanied by the following application documents:
  • Curriculum Vitae (CV) for each of the required personnel
  • A detailed proposal
  • A work plan and schedule for carrying out the consultancy with an expected commencement date.
  • A financial proposal to be quoted in Ghana cedi. The proposal shall include all costs relevant for the implementation of the assignment, including the following –
    • Vehicles/Transportation
    • Personnel
    • Stationery
    • Value Added Tax (VAT)
    • All other relevant costs
All financial proposals should fall within activity budget of GHS150, 000.00

Detailed technical and financial proposals and should be submitted to the country programme manager via wsupghana@wsup.com  on or before October 14, 2020

WSUP reserves the right to negotiate the scope and pricing with the selected consultant to best ensure that these services will be delivered within the available budget. Consultants may wish to propose different approaches that will deliver the required benefits for WSUP whilst remaining within the budget available.

Detailed technical and financial proposals and should be submitted to the country programme manager via wsupghana@wsup.com  on or before October 14, 2020

WSUP reserves the right to negotiate the scope and pricing with the selected consultant to best ensure that these services will be delivered within the available budget. Consultants may wish to propose different approaches that will deliver the required benefits for WSUP whilst remaining within the budget available.

Role of WSUP and stakeholders
WSUP, the respective MMDAS and any other identifiable project stakeholder will provide facilitation support to the consultant to access information, data, reports and maps as far as the consultant formally requested them. However, it is the duty of the Consultant to check availability, quality and suitability of the availed information

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